Business Administrator with a Focus on Finance

Belleville, ON

Summary 

Hannafin Automation & Industrial Controls Inc. is seeking a full-time Business Administrator with a focus on finance for a minimum of 40hrs/week, Monday through Friday. 

Responsibilities

*Perform all tasks independently as sole administrator of the business as follows:

Bookkeeping 

• Pay business-related expenses through EFT or cheque 
• Monthly bank reconciliations & visa statement entry
• Remittance reports
• Invoice clients, provide project summaries & customer service reports, ensure payments are received as scheduled
• Ensure Source Deductions are paid monthly & GST payments are made quarterly
• Provide data for quarterly business reviews 
  
  

Project Coordination (Temporary Support)

• Maintain resource schedule for all projects

• Weekly employee follow up to review project status

• Track project funding, ensure projects are within budget

• Follow up on open estimates

• Generate projects, purchase orders, add new clients into database 

• Arrange & attend monthly forecasting meetings with clients

• Order equipment & follow up on deliveries

• Retrieve Purchase Orders from client portals
  
  

Human Resources

• Recruiting Process: Develop/upload job postings, review resumes, schedule interviews, contact references, ensure onboarding documentation is complete
  
  

Payroll

• Approve/enter employees’ timecards, make corrections, generate pay stubs, submit payroll to bank for processing 
• Reimburse employees for expenses such as personal development, boot allowance, travel, etc.
• Administer employee benefits through Manulife
• Provide T4s and annual tax forms to employees
• Update employees’ wages and vacation rates as needed
• Submit Record of Employment (ROEs) as needed
  
  

Administrative Duties

• Complete/submit credit applications 

• Order safety equipment and office supplies for staff/maintain inventory
• Register staff for training, coordinate travel arrangements 
• Apply for funding grants 
• Superior command of the English language (verbal & written)
• Complete other tasks as needed
• Create/edit company templates, procedures and policies (such as Employee Handbook, Letters of Employment, and any additional documents as requested)
  
  

Experience:

• Proficient in MS Office, specifically Excel, Word, Outlook, & Project
• Experience in Sage 50 and in a customer-oriented environment considered an asset
• Exposure to Client Portals
  
  

Personal Attributes:

The prime candidate would have the following qualities:

• Excellent oral and written communication skills
• Flexible, self-starter, logical thinker
• Proven ability to multi-task, prioritize and work efficiently 
• Meticulous organizational and problem-solving skills
• Detail-oriented and driven, reliable
• Determined to succeed 
• Maintains positive relationship with all personality types (clients and coworkers) even during difficult situations
• Communicate effectively & professionally with clientele
  
  

Many aspects of this position are highly confidential. The ideal candidate would need to demonstrate professionalism in the workplace.

What We Offer:

• Flexible hours of work
• A benefits package through Manulife
• 5% Employer Group RSP Contribution through RBC
• A Personal Development allowance
  
  

Application Details:

Please submit your resume and cover letter to admin@haic.ca no later than January 13th, 2021. We thank all candidates for their interest; however, only those being considered for an interview will be contacted.

About Us:

Please visit www.haic.ca for more information.  

Competitive compensation offered.